15 Quick
Keyboard Shortcuts of Microsoft Office
Microsoft Word
- Want to
display a list of all your open documents? Press
Alt + W then W by itself. Want to compare two documents side by side?
Press Alt + W + B.
- Unsure
what a word means or how it’s being used? Right-click
on any word in a document to show its definition, translate it into
another language, or view its synonyms.
- Need to
quickly access the thesaurus? Press Shift + F7.
- Want to
rearrange items in a bulleted or numbered list? Press
Alt + Shift, or right click the bullets or numbers to reveal Restart
Numbering and Continue Numbering options.
- Use
Track Changes to edit documents often? Rather
than digging through Word’s extensive drop-down menus, press Ctrl + Shift
+ E to turn Track Changes on quickly.
- Want to
make a specific word, line, or phrase point to a specific Internet link? Copy
the link you want to use, highlight your desired text, press Ctrl + K or
Command + K, and then paste in the URL
Microsoft
Outlook
- Want to
link contacts to outside documents or databases so you can access them
anywhere? Click on View > People Pane > Link Contacts so
that your data can stay up to date with you.
- Trying
to figure out how to enable or disable message previewing? Click
on View > Message Preview and then toggle this option on our off
depending on your preferences. Many consider Preview Message as a handy
way to scan for important emails (which makes efficient
composition of email subject lines and first paragraphs even more
crucial).
- Dying
to turn off alerts, chimes, and pop-up reminders? Click
on Options > Rules or Message > Rules and create a rule that only
displays emails from select addresses.
Microsoft
Excel
- Want to
create a bar chart within a set of data? Press
F11 in any cell.
- Need to
format your data into currency? Press Ctrl + Shift + $
to do so with commas and two decimal places.
- Need to
format your data into percentages? Press Ctrl + Shift + %.
Microsoft
PowerPoint
- Want to
spice up your presentation with background music? Click
on the Playback tab to embed music using the Play in Background option.
- Want to
apply customized elements to a built-in theme? Click
on the Variations box to individualize the fonts, effects, and color
schemes of standardized PowerPoint themes.
- Want to
shift between overlapping text or images in a slide? This
might be the simplest trick of all: just press Tab to bounce between
different elements in a slide.
Email from Lawrence Schweitzer of CMIT Solutions
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