15 Quick Keyboard Shortcuts of Microsoft Office
- Want to display a list of all your open documents? Press Alt + W then W by itself. Want to compare two documents side by side? Press Alt + W + B.
- Unsure what a word means or how it’s being used? Right-click on any word in a document to show its definition, translate it into another language, or view its synonyms.
- Need to quickly access the thesaurus? Press Shift + F7.
- Want to rearrange items in a bulleted or numbered list? Press Alt + Shift, or right click the bullets or numbers to reveal Restart Numbering and Continue Numbering options.
- Use Track Changes to edit documents often? Rather than digging through Word’s extensive drop-down menus, press Ctrl + Shift + E to turn Track Changes on quickly.
- Want to make a specific word, line, or phrase point to a specific Internet link? Copy the link you want to use, highlight your desired text, press Ctrl + K or Command + K, and then paste in the URL
- Want to link contacts to outside documents or databases so you can access them anywhere? Click on View > People Pane > Link Contacts so that your data can stay up to date with you.
- Trying to figure out how to enable or disable message previewing? Click on View > Message Preview and then toggle this option on our off depending on your preferences. Many consider Preview Message as a handy way to scan for important emails (which makes efficient composition of email subject lines and first paragraphs even more crucial).
- Dying to turn off alerts, chimes, and pop-up reminders? Click on Options > Rules or Message > Rules and create a rule that only displays emails from select addresses.
- Want to create a bar chart within a set of data? Press F11 in any cell.
- Need to format your data into currency? Press Ctrl + Shift + $ to do so with commas and two decimal places.
- Need to format your data into percentages? Press Ctrl + Shift + %.
- Want to spice up your presentation with background music? Click on the Playback tab to embed music using the Play in Background option.
- Want to apply customized elements to a built-in theme? Click on the Variations box to individualize the fonts, effects, and color schemes of standardized PowerPoint themes.
- Want to shift between overlapping text or images in a slide? This might be the simplest trick of all: just press Tab to bounce between different elements in a slide.
Email from Lawrence Schweitzer of CMIT Solutions