Wednesday, July 23, 2014

15 Quick Keyboard Shortcuts of Microsoft Office

15 Quick Keyboard Shortcuts of Microsoft Office

Microsoft Word
  1. Want to display a list of all your open documents? Press Alt + W then W by itself. Want to compare two documents side by side? Press Alt + W + B.
  2. Unsure what a word means or how it’s being used? Right-click on any word in a document to show its definition, translate it into another language, or view its synonyms.
  3. Need to quickly access the thesaurus? Press Shift + F7.
  4. Want to rearrange items in a bulleted or numbered list? Press Alt + Shift, or right click the bullets or numbers to reveal Restart Numbering and Continue Numbering options.
  5. Use Track Changes to edit documents often? Rather than digging through Word’s extensive drop-down menus, press Ctrl + Shift + E to turn Track Changes on quickly.
  6. Want to make a specific word, line, or phrase point to a specific Internet link? Copy the link you want to use, highlight your desired text, press Ctrl + K or Command + K, and then paste in the URL
Microsoft Outlook
  1. Want to link contacts to outside documents or databases so you can access them anywhere? Click on View > People Pane > Link Contacts so that your data can stay up to date with you.
  2. Trying to figure out how to enable or disable message previewing? Click on View > Message Preview and then toggle this option on our off depending on your preferences. Many consider Preview Message as a handy way to scan for important emails (which makes efficient composition of email subject lines and first paragraphs even more crucial).
  3. Dying to turn off alerts, chimes, and pop-up reminders? Click on Options > Rules or Message > Rules and create a rule that only displays emails from select addresses.
Microsoft Excel
  1. Want to create a bar chart within a set of data? Press F11 in any cell.
  2. Need to format your data into currency? Press Ctrl + Shift + $ to do so with commas and two decimal places.
  3. Need to format your data into percentages? Press Ctrl + Shift + %.
Microsoft PowerPoint
  1. Want to spice up your presentation with background music? Click on the Playback tab to embed music using the Play in Background option.
  2. Want to apply customized elements to a built-in theme? Click on the Variations box to individualize the fonts, effects, and color schemes of standardized PowerPoint themes.
  3. Want to shift between overlapping text or images in a slide? This might be the simplest trick of all: just press Tab to bounce between different elements in a slide.

Email from Lawrence Schweitzer of CMIT Solutions

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